Salary, Books, Canvas, etc.

TOC:

Salary/HR Forms

Salaries are determined by the Provost of the University. All Yale-affiliated instructors (including graduate students) must fill out a salary confirmation form, which can be obtained by writing to summer.session@yale.edu.

Instructors new to Yale must fill out the appropriate tax forms including an I-9, W4 Federal and W4 Connecticut. The I-9 must be completed at the Employee Service Center at 221 Whitney Avenue in person with the appropriate ID(s). Others may wish to change their withholdings as the additional summer salary may alter their overall tax liability. Instructors may also sign up for direct deposit. Instructors should note that the first check may not be processed in time to be deposited directly and therefore a paper check may be produced. Most tax forms (Federal and CT W4s, and direct deposit forms) should be completed through Workday.

The I-9 must first be completed electronically through Workday. Then instructors must visit the Employee Services Center at 221 Whitney Avenue with proper ID to complete the process.

Books

For those instructors who need to order books through the Yale Bookstore, they may do so. The bookstore requests that orders be made by April 1st. 

Canvas

Course space for individual Summer Session courses will be automatically created on the Canvas server around mid-April. Please go to http://canvas.yale.edu and log in with your Yale NetID and password to access your page. Please email canvas@yale.edu with questions.

Photocopying in New Haven

Photocopying course materials should be done at DOCUPRINT AND IMAGING, 27 Whitney Avenue (203-776-6000) where Summer Session has an account. It is important to give your name and course title when you have work done to ensure that invoices are referenced and billed properly.  If you must do last minute photocopying and cannot do so at your department or at Docuprint, please be sure to keep your receipt(s) in order for Summer Session to reimburse you.  It is preferable, however, to have your copying done at Docuprint or your department. Please keep in mind that if you are copying several articles and/or chapters you should make a course packet for purchase by the students.

Programs That Begin on the Yale Campus in New Haven

Classrooms for Programs That Begin on the Yale Campus

Classrooms may be requested by filling out the classroom request form. It is important to request the appropriate A/V needs as well. If your classroom has a problem, such as air conditioning, broken equipment, broken lighting, etc., please notify Facilities (203-432-6888) for maintenance. If you need help with computers or video equipment please call Classroom Support (203-432-2650). It is often difficult to reassign space during the summer as there are many groups using campus besides Summer Session. Please do not move your class or change your class times, even if students agree to the change. Changing rooms once the summer has begun can be difficult if not impossible.

Gym Membership

All summer instructors are entitled to a free gym membership for the duration of the ten-week session, May 27 – August 2.  Optional locker and towel service must be purchased separately. The gym membership office hours are M-F 10:00 a.m. – 2:00 p.m. & 3:00 p.m. – 6:00 p.m. Please notify the membership office that you are "a summer instructor" and your name should appear on their list. If your name does not appear, please let us know!

Dining Hall Card

Instructors teaching a course or a portion of a course in New Haven are given a meal card for ten meals which may be used at a Residential College Dining Hall.

Breakfast 7:15am-10:30am, Lunch 11:30am-2:00pm, Dinner 5pm-7:30pm

Residential Colleges: Morse College dining hall will be open for Breakfast, Lunch, and Dinner.