New Program: Proposal Template & Timeline
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Program Proposal Template
Please complete and e-mail your program proposal to the Director of Yale Summer Session (YSS) Programs Abroad at kelly.mclaughlin@yale.edu in accordance with the timeline below. Proposals for new programs must be received at least 18 months in advance of the summer in which the program would be slated to run.
Program Proposal Timeline:
Note: Instructors should collaborate with Yale Summer Session (YSS) on ALL steps listed below.
| Action Item | Timing |
|---|---|
| Contact YSS about proposal idea | June - October 2025 |
| Develop program concept with support from DUS | June - October 2025 |
| Identify program location(s) and institutional partners/providers in the host country | June - October 2025 |
| DEADLINE: Submit program proposal to YSS Programs Abroad Director | October, 2025 |
| Meet with YSS to discuss proposal (including concept, logistics, tentative dates) | November 2025 |
| Finalize program length and dates | January 2026 |
| Request costs for facilities, housing, and meals from on-site providers | January 2026 |
| Site visit to location (faculty and YSS) | January - February 2026 |
| Develop program and course syllabi (minimum of 2 credits / up to 4 credits for L1/L2 or L3/L4 language + culture course) | January - March 2026 |
| YSS will negotiate MoU or contract(s) with on-site providers | March - April 2026 |
| DEADLINE: Course syllabi submitted to Course of Study for approval | April, 2026 |
| Develop prospective program budget to confirm feasibility | July 2026 |
| YSS final review for approval | July - August 2026 |
| Work with YSS to develop program webpage and finalize program budget | August 2026 |
| YSS will open program webpage for students | September 2026 |
| Promote program | September 2026 - January 2027 |
| Finalize student guidebook | October 2026 – January 2027 |
| Student application opens | December 15, 2027 |
| DEADLINE: Student application closes | February, 2027 |
| Admissions review and decisions made | March 2027 |
| Conduct pre-departure orientation for students and attend instructor pre-departure meeting | April - May 2027 |
| Program begins | Summer 2027 |